Continuous Enrollment

Lexington Christian Academy (LCA) wants to convey to families that we want your children to receive a Christ-centered
education through graduation and desire to make their children's continued enrollment as easy and seamless as
possible. The Continuous Enrollment process is positive, paperless, and convenient.

Lexington Christian Academy (LCA) normally has almost 90% of its students re-enroll each year. We recognize the vast majority of our families choose to remain at LCA through graduation, so we are moving towards a more simplified process to serve them.

Families planning on returning to LCA for the 2025-2026 school year need to complete an updated Continuous Enrollment Agreement and pay their enrollment fees of $150 for part-time students and $350 for full-time students. Agreements are due by January 31, 2025.

Opting-out is a designated time for families to notify the school of their plans not to return for the new academic school year. The opt-out period is from January 1-31, 2025. When a family “opts-out," their Continuous Enrollment Agreement concludes at the end of the current school year. The family will not be charged an Annual Commitment Fee nor the next school year’s tuition. In addition, a spot will not be reserved for the applicable student.
 

A withdrawal occurs outside of the “opt-out period.” To withdraw your child at any time for the current or following school year, you must contact the Admissions Office and complete a withdrawal form.

The Annual Commitment Fee (previously referred to as the re-enrollment fee), lets the school know that your family is financially committed to having your children enroll at LCA for the next academic year.  The $150 fee for half-day students (preschool) and $350 fee for all-day students (preschool-12th grade) is non-refundable and secures your children’s spots for the following year.  The school will deduct the fee from your family’s FACTS Tuition Management as you submit your student’s online agreement.

Submitting an annual fee secures placement for each child in the upcoming year and assists the school administration in effectively planning staffing and curriculum for the upcoming school year. 

Once paid, the Annual Commitment Fee is non-refundable and non-transferrable.

All accounts (tuition, lunch, athletic, etc.) must be in good standing in order to keep your Continuous Enrollment
Agreement active. Students will not be considered enrolled for the upcoming school year until their family’s account are in
good standing and the applicable Annual Commitment Fees are paid.

To enroll a new student, families will be asked to:

• Submit a new student application.
• Complete all the applicable admissions steps.
• Submit a Continuous Enrollment Agreement for the new child

If you have not submitted the Continuous Enrollment Agreement by February 28, your children will not have a reserved spot for the 2021-2022 school year.

If spots are available, you will be asked to complete the Continuous Enrollment Agreement and submit the applicable Annual Commitment Fee along with a $150 late fee. At that time, your children will then be considered enrolled.  

Opting-out is a designated time for families to notify the school of their plans not to return for the new academic school year. The opt-out period is from February 1 – February 28.  When a family “opts-out” their Continuous Enrollment Agreement concludes at the end of the current school year. The family will not be charged an Annual Commitment Fee nor the next school year’s tuition. In addition, a spot will not be reserved for the applicable student. 

A withdrawal occurs outside the “opt-out period.” To withdraw your child at any time for the current or following school year, you must complete the LCA Withdrawal Form. 

Recognizing there are unforeseen circumstances that result in a student leaving school prior to the conclusion of the academic year, LCA is offering The Dewar Tuition Refund Plan as a means to partially insure the family’s tuition obligation, in the event of an unexpected withdrawal. The cost is 3% of the annual tuition charges for the 2020-2021 school year.  

For additional information regarding the program, please reference the Dewar Tuition Refund Plan brochure or call Ellen LaFrance or Sky Kinnon at (617) 774-1555. 

Families who are uncertain about their family’s continued enrollment should contact the Admissions Office and discuss
next steps. Email us at admissions@lexingtonchristian.org.

FACTS Tuition Management offers this optional benefit for only $22.50 per year per family. In the event of death of the Responsible Party or spouse, the remaining tuition balance owed for the current school year is paid to the school.  

Enrollment at Lexington Christian Academy is for the entire academic year. By signing the student’s Continuous Enrollment Agreement, the parents or guardians commit to payment of all tuition and fees for the applicable school year, regardless of whether the student remains enrolled in LCA.  

Please notify the school by completing a Withdrawal Form. Upon receipt of the form, the finance department will review your request and then determine your family’s tuition balance.

Withdrawals have a significant impact on our planning, hiring, and budgeting for the next school year. We base staffing, instructional programs, materials, curriculum, and facility needs on the number of students we expect for the upcoming school year. Late withdrawals negatively affect all these plans.  

Withdrawing a student is a significant decision, and one that LCA believes should be made only after concerted efforts to resolve any issues or concerns have been exhausted by both the school and the family. If your family is considering a withdrawal, we invite you to contact your student’s principal and/or the Admissions Office. 

LCA desires to maintain our partnership with you for your child’s complete education, but we recognize that sometimes plans change for our families. Please contact your child’s principal to discuss your plans and then complete the OPTOUT/WITHDRAWAL FORM by January 31, 2025. 

All fees are non-refundable regardless of the notification date. No exceptions. These fees include, but are not limited to, application, annual commitment fee, grade-level and other fees.  

The family’s tuition obligation will be determined based on two (2) factors -- the timing and the reason for withdrawal.  

Future year withdrawals are considered anytime between February 1 and May 31. Families will not be refunded for their students’ fees but will be released from their tuition obligation.  

Current year withdrawals would be considered anytime after June 1 and the last day of school for the current academic school year.  

The four (4) qualifying events, which may reduce the amount of tuition the family owes include:

• Death of a parent or guardian who is a member of the student’s household, or is providing significant financial support.
• Unemployment that persists for more than sixty (60) days of a parent or guardian who is a member of the student’s household, or is providing significant financial support.
• Relocation of the student to an address more than thirty (30) miles from an LCA campus. To qualify, the student must reside at this address more than 50% of the school week, on average, during the school year.
• Significant decrease in tuition assistance for returning students when there has been no corresponding improvement in the family’s financial position. To qualify, the student must have received tuition assistance from LCA and completed the prior school year at the school.

Parents are strongly encouraged to consider purchasing tuition refund insurance each year.

Appeals will be considered for only four qualifying events that may reduce the amount of tuition.  To be considered, the qualifying event must have occurred after January 31, and an appeal including adequate substantiation must be made in writing and received by the Director of Finance within seven (7) days of the receipt of the withdrawal notification. The four qualifying events are as follows: 

• Death of a parent or guardian who is a member of the student’s household, or is providing significant financial support.
• Unemployment that persists for more than sixty (60) days of a parent or guardian who is a member of the student’s household, or is providing significant financial support.
• Relocation of the student to an address more than thirty (30) miles from an LCA campus. To qualify, the student must reside at this address more than 50% of the school week, on average, during the school year.
• Significant decrease in tuition assistance for returning students when there has been no corresponding improvement in the family’s financial position. To qualify, the student must have received tuition assistance from LCA and completed the prior school year at the school.

If the appeal and supporting documentation received confirms that the conditions for one of the four qualifying events is met, then the tuition obligation may be prorated based on the number of educational days in the school year calendar through withdrawal date. The school will determine if the withdrawal is in the best interest of the school, and may elect to offer a partial release of the family’s obligation. All appeals that result in any release of obligation must be approved by both the Director of Finance and the Head of School. The school will respond within thirty (30) days of the date that the qualified written appeal and adequate documentation is received by the Director of Finance. 

If you would like to change your payment plan please contact our student billing specialist, Helen Proffitt at hproffitt@lexingtonchristian.org. 

This required fee covers the cost of consumable expenses (e.g. workbooks, classroom project supplies, etc.) and/or special programs (e.g. field trips, etc.) incurred during the school year. We will deduct one-half of the grade level fee with the August payment and the remaining half with the December payment. This fee is non-refundable. 

Each grade level incurs different expenses associated with consumable supplies and/or special programs. Here are a few examples: the preschool grade level fee includes a field trip; the 7th grade fee includes the student’s consumable book bundle; and the 9th grade fee includes the cost for the student’s standardized tests.

LCA uses FACTS Tuition Management to help us manage our tuition payment program and financial aid assessment.  LCA requires all families to have a FACTS Tuition Management account including a method of payment in order to process their students’ tuition and incidental expenses. During the Continuous Enrollment period, parents must verify their account information. FACTS Tuition Management uses this information to process the students’ Annual Commitment Fees, and then on-going, for the students’ tuition payments and other incidental expenses. 

The one-time FACTS Tuition Management administrative fee is $50 for families making monthly payments and $20 for families who make single or two semester payments. 

You will access FACTS Tuition Management via FACTS Family and update your financial information. 

It is Lexington Christian Academy’s desire to make a Christ-centered education accessible to as many families as possible. LCA’s TA program was developed to help bridge the gap between the expense of tuition and what a family can afford.  Families must submit a TA application for each student for each of the school years for which assistance is requested. All applicants are advised that awards will most likely change (increase or decrease) each year. The amount awarded to each applicant each year will be based on an analysis done by an independent third party as selected by the school and based on available funds. TA awards only apply tuition and not to fees of any kind. 

Families must complete the Continuous Enrollment process in order to be eligible for the TA process. If you should have questions, please email jnewman@lexingtonchristian.org for TA.  

Families must apply for each year that they need financial assistance. It is important that families apply by the designated TA deadlines.  

First, we would encourage families to contact the finance department and discuss an appeal. If the family should choose to withdraw, they would be released from their contract and their future tuition obligations.

Qualified educational expenses for 529 plans will include tuition and expenses for private primary and secondary school expenses (K-12). Previously, you could only use it towards qualified college expenses. LCA recommends that you contact your tax advisor if you are interested in learning more about this change in the tax law.  

For Admissions: admissions@lexingtonchristian.org 
For FACTS Family: msteier@lexingtonchristian.org or jguilliams@lexingtonchristian.org
For Student Billing: hproffitt@lexingtonchristian.org  
For Tuition Assistance: jnewman@lexingtonchristian.org 
For E-TIP: etip@lexingtonchristian.org